We recommend performing these audits periodically—at least every six months—for all software, and additionally before renewing any software contracts. This ensures that license usage remains optimized, unnecessary costs are avoided, and the organization only pays for what is actively needed.
Software audit services
Optimize & secure
- Identify un-utilized & under-utilized licenses & revoke them to reduce costs
- Review the roles & permissions assigned to each employee to improve security posture
- Setup automated reviews for future to set the process on auto-pilot
Benefits
- Direct savings in cash flow
- Immediate mitigation of security risks
- Less operational overhead
- Get compliance ready
How does the software audit work?
We start by compiling a list of all users for each software along with their assigned licenses. This list is then cross-checked against the organization’s current employee records to identify users who no longer belong to the organization, as well as duplicate license assignments. Next, we analyze usage data to find licenses that have not been used in the past 90 days or more. Based on these insights, we eliminate or reassign licenses to optimize costs, ensure compliance, and maximize utilization, maintaining accurate records of all actions taken for reporting and future audits.
How much cost savings I can expect?
By implementing this process, organizations can expect significant cost savings: around 20% to 40% on the first audit and approximately 10% to 20% on recurring audits, as unused, duplicate, or unnecessary licenses are identified and eliminated, ensuring optimized software usage and reduced expenditures over time.
Do i need to perform these audits regularly?
I have certain licenses which are not paid per user but per usage. How do you optimize those?
For usage-based licenses, optimization focuses on aligning costs with actual consumption rather than the number of users. This involves analyzing usage patterns to identify low or unnecessary consumption, right-sizing subscription plans to match average demand, eliminating processes or integrations that generate excessive or unneeded usage, and implementing policies to manage consumption effectively. Regular monitoring and review ensure that the organization only pays for what is actually used, avoiding unexpected costs and maximizing efficiency.
What sets your digital marketing agency apart from others in the industry?
Conducting software license audits also helps mitigate security risks in several ways. By identifying inactive, former, or unauthorized users with access to software, the audit ensures that only valid, active employees can use organizational applications, reducing the risk of unauthorized access. Eliminating duplicate or unused licenses minimizes unnecessary accounts that could become attack vectors.
How much do you charge per audit?
We charge nothing upfront. Our services work on a percentage commission basis—we take 10% of the verified savings we help you achieve through license optimization. This ensures you pay only when you actually save, making the process completely risk-free for your organization.
